Now more than ever, our work is online.

You will have had meetings online, maybe even board meetings, and know how tricky they can be, but that doesn’t have to be the case! Digital meeting software can ease the burden dramatically. Here at Convene, we know how to ensure you have the most productive meetings.   

Convene is going to be at the 7th Latin American Congress Technology and Business America Digital on the 7th and 8th September. We are a software company that develops digital governance solutions to help you have the most productive meetings.  

As meeting experts, we can give you some top tips on how to run the most effective meetings:  

1. An Effective Agenda:  

The cornerstone of all success is a good plan! Your agenda informs the way you choose to organise your meeting. It also allows the participants to prepare themselves and their materials before the meeting. This ensures that you can enjoy dynamic debates and resolve issues swiftly.   

With Convene, creating an agenda and even building a Board Pack becomes as simple as a drag-and-drop. You can rearrange the agenda and meeting documents as you see fit, right up until the last minute! This means you can have the most up-to-date information when discussing your progress or tackling any problems.   

2.Take Notes:  

Meeting notes matter. Whether this happens before, during or after the meeting, annotations on your meeting documents enhance discussions and productivity. These can range from your own personal questions, other people’s opinions, or relevant extra information not included in the document.   

Convene can help you digitise this process. Convene’s annotation feature can help you take notes at every stage of the meeting process. With the option for both private or shared notes on all Board Documents helps you to have the most dynamic debates. With our intuitive software enabling you to follow along with the speaker’s page-turning, you can be sure you will always be on the same page as your colleagues. This means you can easily turn their attention to any issues you have spotted in your preliminary readings.  

3.Don’t Forget to Audit Your Meeting:  

Audit trails are essential in all aspects of business, and they are crucial for security and compliance, but often overlooked when it comes to meetings. You want the best safety for your confidential board documents, so you should be able to trace their every move!   

Convene offers automated tracking of user activity, so you can maintain the transparency of your board and management teams. It is one thing to say that only certain people have access to confidential documents and data, but another to prove it. By having a record of access controls and who has accessed and edited documents, you can prove that only the right people have access to sensitive information.  

Why Choose Convene?  

Our Board Portal product, Convene, is a reliable, trusted, secure solution to digitising all your meeting needs. From start-to-finish, you can streamline your processes with our extensive selection of features including a paperless Board Pack and Agenda Builder, auto-generated Meeting Minutes and a wide range of interactive meeting tools. We are already providing smart meetings to 100s of companies worldwide, and have been named the best board portal of 2021, so there is no time like the present to begin your digital governance journey.  

If you would like to learn more or sign up for a free demo, please come visit our stand!